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PRIVACY POLICY

Effective Date: February 16, 2017
Last Updated: January 6, 2025

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1. Introduction

Welcome to Chatbot Summit by Sunrize Digital Ltd (www.chatbotsummit.com). We prioritize your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, and safeguard your data when you visit our website, attend our events, join our community, and use our services.

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2. Information We Collect

a. Personal Information:

  • Identifiers: Name, Email Address

  • Professional Details: Employer, Job Title, LinkedIn Profile

  • Contact Information: Mailing Address

b. Payment Information:

  • We do not store or process your credit card information. All payments are securely handled by our trusted third-party payment processors.

c. Non-Personal Information:

  • Technical Data: IP address, browser type, access times

  • Usage Data: Pages visited, interactions on the site

d. Event-Specific Information:

  • Tag Scanning: During our conferences and events, we may scan your event badge/tag to collect your contact information and other relevant data, provided you give explicit consent.

e. Community Page Profiles:

  • Profile Settings: When you join our community page, you can choose to set your profile as private or public.

    • Private Profile: Your information is only visible to you and administrators.

    • Public Profile: Your information is visible to all community members and can be shared based on your settings.

f. Event Photography:

  • Photography and Videography: During our events, we may take photographs and videos that include attendees. These images and recordings may be used for promotional purposes, shared on our website, social media, and other marketing channels.

  • Consent: By attending our events, you consent to being photographed or recorded. If you prefer not to be included in event photographs or videos, please inform us during registration or notify us at the event.

 

3. How We Use Your Information

We use your personal information to:

  • Provide and improve our services

  • Process transactions

  • Communicate with you about updates, offers, and relevant information

  • Customize your experience on our website

  • Event Management: Manage event registrations, personalize your event experience, and facilitate networking opportunities.

  • Community Management: Manage your community profile settings and interactions within our community page.

  • Marketing and Promotions: With your consent, share your contact information with sponsors and partners to facilitate business connections and opportunities.

Event-Specific Uses:

  • Tag Scanning: With your consent, scan your event tag to collect and store your contact information for event-related purposes.

  • Sharing with Sponsors and Partners: With your explicit consent, share your contact information with event sponsors and partners to facilitate business connections and opportunities.

Photography and Videography Uses:

  • Promotional Purposes: Use photographs and videos for marketing, promotional materials, website content, and social media.

  • Event Documentation: Document events for internal records and future planning.

 

4. Legal Basis for Processing

We process your data based on:

  • Consent: When you have given explicit consent for specific purposes, such as event tag scanning, sharing your contacts with sponsors and partners, photography during events, and setting your community profile visibility.

  • Contract: To fulfill our obligations to you when you use our services or attend our events.

  • Legitimate Interests: For business operations, provided your rights are not overridden.

 

5. Sharing Your Information

We may share your information with:

  • Service Providers: Third-party companies that assist us in operating our website and services, such as payment processors, email service providers, analytics providers, Wix.com (for website hosting), and Airtable.com (for data storage).

  • Partners and Sponsors: To identify qualified leads for strategic collaborations and share your contact information with your explicit consent. This includes sharing data with event sponsors and partners to facilitate business connections and opportunities.

  • Legal Requirements: When required by law or to protect our rights, property, or safety, including enforcing our terms and conditions or responding to legal requests.

Note: We ensure that all third parties maintain the confidentiality and security of your information. They are prohibited from using your personal information except to provide these services to the Company, and they are required to protect your information in accordance with this Privacy Policy and applicable laws.

 

6. Your Rights Under GDPR

You have the right to:

  • Access: Request copies of your personal data.

  • Rectify: Correct any inaccurate or incomplete data.

  • Erase: Request deletion of your data under certain conditions.

  • Restrict Processing: Limit how we use your data.

  • Data Portability: Obtain your data in a structured format.

  • Object: Oppose certain data processing activities.

Additionally, regarding Event Photography, you have the right to request the removal of your images from our promotional materials.

To exercise these rights, please contact us using the details below.

 

7. Data Security

We implement appropriate security measures to protect your data from unauthorized access, alteration, or disclosure. This includes using secure platforms like Wix.com for website hosting and Airtable.com for data storage, both of which are GDPR-compliant and employ robust security protocols.

However, no online transmission is completely secure, and we cannot guarantee absolute security.

 

8. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law.

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9. International Data Transfers

Your information may be transferred to and stored in countries outside the EU. We ensure that such transfers are conducted securely and in compliance with GDPR, using appropriate safeguards like Standard Contractual Clauses.

Both Wix.com and Airtable.com are GDPR-compliant service providers that adhere to strict data protection standards.

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10. Children's Privacy

We do not knowingly collect personal data from children under the age of thirteen. If you believe a child has provided us with their information, please contact us immediately.

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11. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Significant changes will be communicated via our website or by email. Your continued use of our services after such changes signifies your acceptance of the updated policy.

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12. Referenced Policies

  • Cookie Policy: Our use of cookies is detailed in our separate Cookie Policy.

  • Terms and Conditions: Please review our Terms and Conditions.

  • Refund Policy: Information about our refund procedures can be found in our Refund Policy.

 

13. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, or if you wish to request the removal of your images from our promotional materials, please contact us at:

Chatbot Summit by Sunrize Digital Ltd
David Towers, King David Boulevard 47, Suite #2
Tel Aviv-Yafo, Israel 6423715
Email: info@chatbotsummit.com

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© 2025 Chatbot Summit by Sunrize Digital Ltd. All Rights Reserved.

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